Cataloging/Periodicals department

Mission Statement

The Cataloging/Periodicals Department supports the Columbus State University Libraries’ mission by creating and maintaining intellectual and physical access to library resources in various formats. The Department strives to provide excellent and timely service to library users by accurately and efficiently preparing materials for use. In addition, the Department administers the libraries' print and microform periodical collections.

Staff

Linda T. Jones
Head of Cataloging and Periodicals
Instructor of Library Science
Office: Library 113
Phone: 706-565-3556
Email: jones_linda6@colstate.edu
Darlene Cooper
Cataloging Assistant
Library Paraprofessional
Office: Library 114
Phone: 706-565-3557
Email: cooper_darlene@colstate.edu
Mariah Fowler
Periodicals Assistant
Senior Library Paraprofessional
Office: Library 114
Phone: 706-568-2463
Email: fowler_mariah@colstate.edu

Activities

Cataloging Section (Darlene Cooper and Linda Jones):
- Copy cataloging for Main, Reference, and Archives locations (Darlene Cooper)
- Copy cataloging for the Music Library (Darlene Cooper)
- Original cataloging (Linda Jones)
- Classification and subject analysis (Linda Jones)
- Withdrawing (Darlene Cooper)
- Authority control and database maintenance (Linda Jones, Darlene Cooper)
- Physical processing (Darlene Cooper)
- Bindery preparation of music scores (Darlene Cooper)
Periodicals Section (Mariah Fowler):
- Check-in of print and microform periodicals
- Periodicals holdings maintenance in local catalog and GOLD union list
- Claiming
- Bindery preparation of periodicals, monographs, theses, and oral history typescripts
- Stacks maintenance in periodicals sections
- Mail sorting
- Ordering and receiving microfilm periodicals
- Physical processing of print and microform periodicals
- In-house mending of damaged library materials

Policies

Formats Handled by the Cataloging/Periodicals Department.

The Department catalogs and processes incoming library materials, including books, scores, videorecordings, sound recordings, CD-ROMs and diskettes, as well as journals, magazines, and newspapers in print and microfilm. The Department does not typically handle government documents, electronic journals, and databases in its normal course of operations. Government Documents are processed by the Government Documents Department, and databases and electronic journals are managed by the Systems Department.

Classification schemes:

The Libraries employ several classification schemes for different materials as follows.

Books, Scores: Library of Congress (LC) Classification
Federal Government Documents: Superintendent of Documents (SuDoc) classification
Georgia State Documents: Official Publications of the State of Georgia List of Classes
Compact discs, Audiocassettes, Videocassettes, DVDs, CD-ROMs, and other media formats: Accession numbers
Periodicals (Bound, Current Journals, News Stand, Microfilm): Alphabetical by title

Library Mail Policies (U.S. Mail and Campus Mail Only)

Mail is delivered and picked up at the main library twice daily, midmorning and midafternoon. Delivery and pickup times may vary. For special mailing needs, such as overnight mail, please see the Administrative Assistant (Vicky Thomas).

Incoming Mail: The Periodicals Assistant (Mariah Fowler) sorts all incoming mail. Items without a person's name may be opened in order that they may be routed to the appropriate person or department. In the absence of the Periodicals Assistant, the Libraries' Administrative Assistant (Vicky Thomas) or the Acquisitions Associate (Becky Boswell) sorts incoming mail.
Outgoing Mail: There are three bins for outgoing mail on top of the mailboxes in the Cataloging/Periodicals office: campus mail, off-campus mail, and international mail. Please add your name to the return address when using CSU Libraries envelopes for outgoing mail.
Outgoing Campus Mail: Whenever possible, include the recipient's name and the department and/or building. It is also recommended that the sender include his/her name or department within the Libraries. If the item is not addressed to a particular person, it may be opened for routing purposes or returned to the library for further information.
Outgoing Off-Campus Mail: Official university or library correspondence may be placed in the bin without postage. For personal off-campus mail, please be sure you have included adequate postage.

OCLC

The CSU Libraries are a governing member of LYRASIS, the regional service provider for OCLC (a bibliographic utility). The Libraries contribute holdings and original bibliographic records to the OCLC WorldCat database and also download records from WorldCat into the local library catalog.

Voyager

All libraries in the University System of Georgia use Ex Libris Voyager integrated library system. The online public access catalog (OPAC) is called GIL (GALILEO Interconnected Libraries). CSU’s local GIL catalog is available at https://gil.colstate.edu/. A combined catalog of all USG libraries, the GIL Universal Catalog, is available at https://giluc.usg.edu/.

GOLD

The CSU Libraries participates in GOLD (Georgia Libraries Journal List), a union list of serials, to facilitate resource sharing among Georgia libraries. Periodicals staff create and maintain Local Holdings Records (LHRs) in OCLC’s Connexion Browser using the MARC21 Format for Holdings Data Standard (MFHD). GOLD is available at http://www.galileo.usg.edu/express?link=gejl .

MARCIVE

The USG contracts with MARCIVE for on-going assistance with authority control and catalog maintenance activities, including updates to name, title, and subject authority records and headings and notification of unrecognized headings. Maintaining authority control in local catalogs facilitates searching by ensuring consistency in name, title, and subject headings. MARCIVE also provides records for federal government documents received through the depository program. See Government Documents for more information about the depository program.

Binding

The Libraries use National Library Bindery of Roswell, Georgia for binding periodicals, music scores, monographs, and CSU student theses. Cataloging and Periodicals staff enter information for materials to be bound into the ABLE (Advanced Bindery Library Exchange) system. The bindery picks up and delivers at the main library approximately every four weeks.

Withdrawing

The Libraries occasionally remove damaged, lost, outdated, superseded, or no longer relevant items from the collections. Items selected for weeding by liaison librarians for reasons other than damage, loss, or newer editions are held for a minimum of two weeks to allow for review by other liaisons before being withdrawn. Liaisons wishing to challenge another liaison’s weeding decision should indicate their reason for disagreement on the weeding form and work with the other liaison to resolve the issue. All liaisons are notified by email before a group of materials is scheduled to be withdrawn.

Procedures


Columbus State University Libraries Simon Schwob Memorial Library Circulation: 706-562-1494 Reference: 706-562-1492	Text-only version Questions/Comments?	Columbus State University 4225 University Avenue Columbus, Georgia 31907 706-507-8800